Scott schedule template
Set out disputed items, each side's figures and the supporting evidence in one editable schedule.
by Jack Butler-Kettle · About 3 min readShare
How to use it
Use one row for each disputed defect, damage item or contra-charge. Keep the original item references so both parties can match their responses.
A Scott schedule organises a dispute. It does not establish liability, replace a notice or set the procedure for adjudication or court proceedings.
Scott schedule
One row per disputed item. Preserve both parties' positions and stable item references. Amounts exclude VAT.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Scott schedule
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Item ref | Allegation / location | Claimed amount (£) | Amount accepted (£) | Difference (£) | Contractual basis | Evidence references | Your response | Other party response | Outcome / next action |
|---|---|---|---|---|---|---|---|---|---|
| CC-01 | Making good damaged partitions, Level 2 | £8,000.00 | £2,000.00 | £6,000.00 | Check the deduction and damage provisions | Photos P01–P06; invoice I01; access log AL1 | Accept the evidenced repair to our work only | Balance maintained; further records awaited | Request allocation of remaining repair costs |
| CC-02 | Cleaning shared access areas | £3,500.00 | £500.00 | £3,000.00 | Check responsibility for shared areas | Cleaning records CL1; site diary SD4 | Accept allocated cleaning of our area | Allocation not yet supplied | Request dated allocation and invoices |
Enter a genuine zero where nothing is accepted. A blank figure remains unresolved. Differences do not establish entitlement.
Understanding your results
Read each row as a disputed item with separate positions and supporting records. The total is a reconciliation of the entered amounts, not a finding of liability. Flag missing evidence and unresolved responses before drawing a conclusion.
How it works
- Copy the allegation and the other party's amount without changing their meaning. Identify the contract term relied on.
- Enter the amount you accept, including an explicit zero where appropriate. The difference calculates only when both figures are present.
- Explain your response and link each point to dated photographs, instructions, invoices or site records.
- Keep the other party's response separate from your own. Record agreements and unresolved points without overwriting earlier evidence.
- Check the total against the deduction in the payment documents. Keep VAT and any disputed tax treatment separate.
In the fictional example, £8,000 of making-good charges are compared with £2,000 accepted. The £6,000 difference identifies the disagreement; it is not a recovery prediction.
The second item compares a £3,500 cleaning charge with £500 accepted. Together, the two disputed differences total £9,000.
Where deductions remain unsupported, a Contra-charge review and challenge examines the contractual basis, notices and evidence behind each item.