Payment application covering email
Identify the payment cycle, valuation and supporting documents when submitting an application.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Check the contract submission route and deadline first. Reconcile every attachment to the same version of the application.
Payment application covering email
Check the contract submission route and deadline first. Reconcile every attachment to the same version of the application.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Document details
- Project
- Westhaven refurbishment
- From
- Westhaven Interiors Ltd, commercial team
- To
- Alder Mere Projects Ltd, project commercial lead
- Date
- 14 October 2026
- Reference
- WH-20-01
Subject: October application APP-10, order WH-042
Please find application APP-10 revision 1 for the valuation period ending 20 October 2026, submitted under payment schedule P revision 2.
The attached application records a cumulative gross valuation of £120,000, retention of £6,000 and previous assessed payments of £90,000, giving a current application of £24,000 excluding VAT.
Attachments: APP-10-r1.xlsx; measured work MW-10.pdf; change summary CH-10.pdf. Please acknowledge receipt of all three files. We have retained the submitted files and portal receipt against this payment cycle.
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
Understanding your results
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.