Payment document index
Keep the issued application, incoming notices and proof of service together for each payment cycle.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Record immutable issued versions and their locations. Do not replace an issued file with a later draft.
Payment document index
Record immutable issued versions and their locations. Do not replace an issued file with a later draft.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Payment document index
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Cycle / reference | Document / revision | Issued / received | File location | Delivery proof | Purpose / status |
|---|---|---|---|---|---|
| September / APP-09 | Application r1 | 20 Sep 2026 10:12 | /payments/09/APP-09-r1.xlsx | Portal R-091 | £24,000 application |
| September / PN-09 | Assessment notice r1 | 25 Sep 2026 15:08 | /payments/09/PN-09.pdf | Original received email | £22,000 assessment; £2,000 difference |
| September / B-17 | Bank receipt record | 16 Oct 2026 | /payments/09/B-17.pdf | Bank statement | £20,000 allocated; £2,000 assessed balance |
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
Understanding your results
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.