Request missing contract documents
Ask for a precise list of missing contract documents and record which revisions are needed before agreement.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Replace the document list and response date. Keep the request and response with the contract review record.
Request missing contract documents
Replace the document list and response date. Keep the request and response with the contract review record.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Document details
- Project
- Westhaven refurbishment
- From
- Westhaven Interiors Ltd, commercial team
- To
- Alder Mere Projects Ltd, project commercial lead
- Date
- 14 October 2026
- Reference
- WH-18-01
Subject: outstanding documents for order WH-042
We are reviewing order WH-042 for the partition package. Please provide the main-contract provisions incorporated by clause 2 of the order, the current payment schedule and drawing P-104 revision D.
Our current pack contains payment schedule revision 1 and drawing P-104 revision C. Please confirm whether these have been superseded and identify the intended order of precedence.
Please send the complete documents by 16 October 2026 so that we can record any outstanding qualifications before confirming the package. This request does not confirm acceptance of unseen terms.
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
Understanding your results
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.