Contract document register
Record the agreed contract documents, revisions, precedence and unresolved qualifications before relying on them.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Enter the exact revision and approval evidence. Keep superseded documents in the archive and identify them clearly.
Contract document register
Enter the exact revision and approval evidence. Keep superseded documents in the archive and identify them clearly.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Contract document register
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Document | Revision / date | Status | Precedence / basis | Qualification / action | Evidence |
|---|---|---|---|---|---|
| Order WH-042 | Signed 1 Oct 2026 | Agreed | Order clause 2: first | Design limited to setting-out | Signed order PDF |
| Scope schedule | C / 30 Sep 2026 | Agreed | Second in order clause 2 | Excludes structural steelwork | Signed scope |
| Drawing P-104 | D / 7 Oct 2026 | Instruction received | Change from agreed baseline C | Price/time effect CH-07 unresolved | Instruction I-07 |
A list alone does not agree precedence or incorporate a document. Record the actual agreement.
Understanding your results
A list alone does not agree precedence or incorporate a document. Record the actual agreement.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.