Payment cycle register
Follow an application through the assessment, final payment date and cash received without confusing those different amounts.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Use one row per cycle. Enter the assessed current payment after checking the notice; reconcile each receipt to the bank record.
Payment cycle register
Use one row per cycle. Enter the assessed current payment after checking the notice; reconcile each receipt to the bank record.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Payment cycle register
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Cycle | Application (£) | Assessed current payment (£) | Final payment date | Received (£) | Assessed balance (£) | Evidence / action |
|---|---|---|---|---|---|---|
| September | £24,000.00 | £22,000.00 | 16 Oct 2026 | £20,000.00 | £2,000.00 | Application APP-09; notice PN-09; bank B-17; chase £2,000 |
| October | £18,000.00 | – | 16 Nov 2026 | £0.00 | – | Application APP-10 in draft; assessment not yet received |
An unassessed amount remains blank. An assessed balance is not a conclusion about the correct notified sum or contractual entitlement.
Understanding your results
An unassessed amount remains blank. An assessed balance is not a conclusion about the correct notified sum or contractual entitlement.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.