Payment assessment clarification email
Ask for the item-by-item basis of a reduced assessment while preserving the application and notice records.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Identify the exact assessment and differences. Request evidence without treating a clarification request as an extension of any challenge deadline.
Payment assessment clarification email
Identify the exact assessment and differences. Request evidence without treating a clarification request as an extension of any challenge deadline.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Document details
- Project
- Westhaven refurbishment
- From
- Westhaven Interiors Ltd, commercial team
- To
- Alder Mere Projects Ltd, project commercial lead
- Date
- 14 October 2026
- Reference
- WH-21-01
Subject: clarification of assessment PN-09
We refer to September application APP-09 for £24,000 and assessment PN-09 for £22,000, both excluding VAT.
Please identify the measured work, change or deduction accounting for the £2,000 difference and provide the supporting calculation and references. Our current reconciliation records the £2,000 as unresolved.
We have recorded the final payment date separately. Please respond by 16 October 2026 so that the assessment can be reconciled promptly.
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
Understanding your results
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.