Payment application template
Prepare a cumulative interim valuation showing work, changes, retention, prior assessments and the current amount requested.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Measure at the agreed valuation date. Use the contract valuation and retention rules, then reconcile the current application to earlier assessments.
Payment application template
Measure at the agreed valuation date. Use the contract valuation and retention rules, then reconcile the current application to earlier assessments.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Valuation detail
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Item | Description | Cumulative value (£) | Supporting record |
|---|---|---|---|
| MW-01 | Measured original work | £110,000.00 | Measure MW-10; drawing P-104 C |
| CH-08 | Agreed additional work | £10,000.00 | Change agreement A-08 |
Application summary
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Cycle / valuation date | Gross cumulative (£) | Retention (£) | Previous assessed (£) | Current application (£) | VAT / payment basis |
|---|---|---|---|---|---|
| October / 20 Oct 2026 | £120,000.00 | £6,000.00 | £90,000.00 | £24,000.00 | Excluding VAT; check invoice and tax treatment separately |
Example retention is £6,000 on £120,000. Previous assessed payments of £90,000 are not the same as cash received. Review the separate cash reconciliation before chasing payment.
Understanding your results
Example retention is £6,000 on £120,000. Previous assessed payments of £90,000 are not the same as cash received. Review the separate cash reconciliation before chasing payment.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.