Notice preparation checklist
Check the trigger, required content, recipient, timing and proof of delivery before issuing a formal communication.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Use the signed contract and applicable procedure to complete each check. Keep the notice itself and all delivery evidence with this record.
Notice preparation checklist
Use the signed contract and applicable procedure to complete each check. Keep the notice itself and all delivery evidence with this record.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Notice preparation checklist
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Check | Completed fictional record | Evidence / reviewer |
|---|---|---|
| Purpose and basis | CH-07 change notice; clause reference verified in signed order | Contract review CR-01 / QS |
| Trigger and deadline | Instruction received 7 Oct; project diary records 9 Oct 16:00 deadline | Diary D-02; date checked by commercial lead |
| Content | Event, location, instruction and potential cost/time effects included | Draft N-01 revision 2 |
| Recipient and route | Named contractor contact through agreed portal notice category | Signed communications schedule |
| Issue and proof | Issued 8 Oct 14:30; receipt R-008 preserved with attachments | Portal receipt and exact issued PDF |
This is a preparation record, not a universal notice form or confirmation of legal validity.
Understanding your results
This is a preparation record, not a universal notice form or confirmation of legal validity.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.