Formal communication preparation pack
See the different information needed for a dispute referral, suspension review and termination review before formal action.
by Jack Butler-Kettle · About 3 min readShare
How to use it
Use these original fictional preparation records to organise the evidence and obtain advice on the actual procedure. They are not universal notices to serve.
Formal communication preparation pack
Use these original fictional preparation records to organise the evidence and obtain advice on the actual procedure. They are not universal notices to serve.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Dispute notice preparation
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Field | Completed fictional record |
|---|---|
| Parties and contract | Westhaven Interiors and Alder Mere Projects; order WH-042 |
| Dispute | £2,000 September assessment difference, rejected in response C-11 |
| Relief sought | Payment of the substantiated balance; interest basis to be checked |
| Documents | APP-09, PN-09, C-09 and C-11; bank record B-17 |
| Procedure | Identify applicable adjudication terms, nominating route and service requirements before issuing |
Suspension review
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Check | Completed fictional record |
|---|---|
| Payment position | £2,000 assessed balance unpaid; application difference tracked separately |
| Prerequisites | Payment obligation, final date and any pay less notice to be reviewed |
| Proposed action | No suspension date authorised; review notice period and service first |
| Operational plan | Record affected work, safe handover and restart implications |
Termination review
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Check | Completed fictional record |
|---|---|
| Alleged ground | Repeated access obstruction alleged; contract ground not yet established |
| Sequence | Review breach notice, remedy opportunity and termination steps separately |
| Authority | Decision and wording require authorised review before any notice |
| Evidence / account | Preserve correspondence, programme, work/property inventory and payment account |
These preparation examples deliberately stop before a legal act. The applicable contract, governing law and facts determine the required content, procedure and consequences.
Understanding your results
These preparation examples deliberately stop before a legal act. The applicable contract, governing law and facts determine the required content, procedure and consequences.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.