Delay & Disruption Loss Prevention
PreventionOptional monthly checkTimetable agreed at scoping
Build the notices and site records a delay or disruption claim would need, while the facts are fresh.
Updated: . By Jack Butler-Kettle, Construction Claims Consultant.
Get a free report on your claim. About three minutes; no obligation.
The problem
Your gangs are being stopped, moved around or pushed to accelerate, but the records do not explain the effect on the work. Diaries may say only “delayed by others”, while the hours and costs remain unconnected to the activities affected.
Costs already incurred? See Delay & Disruption Claim. Worried about late-completion charges? See Delay Damages Prevention.
The solution
We check urgent notices and add the missing evidence fields to your existing site sheets. Your team trials the routine for a month before handover.
We organise facts and costs. A programming specialist assesses delay periods; your solicitor advises on the legal effect of late notices.
What you get
You receive a map of the notices and supporting records your subcontract requires, with site sheets, labour allocation records, a hold-up log and notice templates. We provide a written routine and test it with your team over a live month.
Includes a Handover Pack: key dates and sources, next steps, likely responses, scope limits and any ready-to-send letters.
Fee: Fixed set-up fee agreed after we see your subcontract and records, before work starts. Optional monthly checks have a fixed fee agreed first. Pause between jobs or stop at month-end.
Turnaround: the timetable is agreed in writing at scoping and then kept.
How it works
You tell us how your job runs
Start with a free call and send your records. We confirm the fee and timetable before you decide to proceed.
What you get: A written scope, fixed fee and timetable
- A
The subcontract
A complete PDF or scan with every schedule and amendment, plus any main contract terms it refers to.
Where to find it: The job's commercial folder or the order email normally holds the signed copy.
Why we need it: Your subcontract, not general practice, sets the notices, time limits and records a delay or disruption claim depends on. They differ from one form, and one set of amendments, to the next.
How we will use it: We read it for every event that carries time or money, the notice each needs and the records its claim route expects. That becomes the one-page map your site team works to.
- B
The programme and the drawings that name the areas
The current programme as issued to you, and the drawings or zone plans your site team uses to say where it is working.
Where to find it: Your planner's or site manager's programme file and the drawing register.
Why we need it: Allocation sheets and diary entries only add up if every activity and area has the same name every day. Those names should be the ones the programme and drawings already use.
How we will use it: We build the activity and area list your allocation sheets and diary draw from, named once and used every day.
- C
The records your teams keep now
Diaries, allocation sheets, timesheets, day sheets and photographs, as they are, not tidied up.
Where to find it: The site manager's diary, the day sheets in the site office, the wages timesheets and the photo folders on the team's phones.
Why we need it: A routine that ignores how your people already work is dropped within a fortnight. What they already produce shows what they will keep producing.
How we will use it: We add the missing fields to the sheets your people already fill in, rather than handing them a new form.
- D
The notices and registers as they stand
Any delay notices, early warnings, requests for information, late drawing chasers and registers, whatever state they are kept in.
Where to find it: The commercial register file, the project inbox's sent items, or your QS's own working file.
Why we need it: The set-up has to start from the notices already given and the events already running. Otherwise a live deadline can be missed while the routine is being built.
How we will use it: Every open event is checked against the map on day one, and any notice still due is raised with you straight away.
- E
Project correspondence
A recent stretch is enough, forwarded as the original emails, dates and attachments intact.
Where to find it: A few weeks of the project inbox, forwarded as it stands.
Why we need it: The emails show where late information, access problems and sequence changes actually reach your business. That is where the notice trigger has to sit.
How we will use it: It sets where the event log is fed from. In the optional monthly check, it is the first place we look for an event nobody has notified.
- F
Read access to the project's records, not a summary
A login to the document system, or a shared folder we can browse, holding the records themselves.
Where to find it: Wherever the project record actually lives: the document system, the shared drive or the folder on site.
Why we need it: The live month and any monthly check exist to find what is missing. You cannot find what is missing in a set someone has picked out and sent.
How we will use it: We sample the records themselves when the routine is proved, and each month after if you keep the check.
Copies are fine. Send what you have and we will tell you what's missing.
- A
We map the notices and records you need
We put on one page every notice your subcontract needs and the records to back it. Then we check your site records against it and write any notice due now.
What you get: A one-page map of the notices and records your subcontract needs
We build the routine into your own sheets
We add what is missing to the sheets your people already use and set up a log for every hold-up. Then we walk your team through it.
What you get: Your site sheets, a hold-up log and notice templates, ready to use
You run it for a month
Your people keep the records and send the notices, in your name and on your systems. We work alongside them through the month.
We check it and hand it over
We check the month, fix what did not work and hand over the routine in writing. You then choose whether we keep checking it each month.
What you get: The written routine, corrected after the trial month
We hand over a routine your team runs
Get a free report on your claim
Answer the questions below for a free PDF report by email. Allow about three minutes; choose “Not sure” where needed.
Your report explains where you stand, the next steps to take and the records to gather. It also sets out how we could help for a fixed fee, with no obligation.
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Already dealing with it? Delay & Disruption Recovery.