What should a variation claim letter say?

A variation claim letter, or claim form, puts one change and its price formally to your main contractor. Keep each letter to one variation, or to a group of linked ones. Set it out in this order. First, the instruction: who gave it, when and how, with the written instruction or your confirmation attached. Second, what changed: the work you priced, the work you are now doing, and the drawings that show the difference. Third, the value: the sum, the valuation rule in your subcontract you used, and the measurements, rates or daywork sheets behind it. Fourth, time: say whether the change affects your programme, and that you will notify any delay separately under your subcontract. Fifth, the clause: name the notice or valuation clause you rely on, and meet any period it sets. Last, the ask: the sum to add to your next application, and a date for a reply. Keep it factual. Evidence strengthens a letter, and threats and adjectives weaken it. Send it by the method your subcontract sets for notices, and keep proof it arrived. A letter does not make an unsupported sum payable, and silence is not usually agreement. Our Variation Claim service drafts these letters in your name and presses each variation to agreement.