Site diary template
Record who worked where, what was achieved and what interrupted the work, with links to the original site evidence.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Complete daily while events are fresh. Include ordinary working days, unused resources and redeployment as well as interruptions.
Site diary template
Complete daily while events are fresh. Include ordinary working days, unused resources and redeployment as well as interruptions.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Site diary template
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Date / area | Planned work | Labour / plant | Actual output | Interruption / mitigation | Evidence / recorded by |
|---|---|---|---|---|---|
| 6 Oct 2026 / Level 1 | Install 40 m² partitions | 4 installers × 8 h; tower T1 | 40 m² installed | No interruption; normal access | Diary D-06; photos P-0601–04; A. Reed |
| 7 Oct 2026 / Level 1 | Install 40 m² partitions | 4 installers × 8 h; tower T1 | 20 m² installed | Access closed 08:00–12:00; 2 installers redeployed for 4 h | Diary D-07; access log AL-07; timesheets TS-07; A. Reed |
Keep factual observations separate from later explanations. An entry records events; it does not establish who is responsible for the cost.
Understanding your results
Keep factual observations separate from later explanations. An entry records events; it does not establish who is responsible for the cost.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.