Settlement preparation record
Prepare an itemised settlement position and record precisely what is agreed, reserved or awaiting signed wording.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Use this to brief the negotiation and check the final document. Do not label an agreement complete until authority, scope and final wording are confirmed.
Settlement preparation record
Use this to brief the negotiation and check the final document. Do not label an agreement complete until authority, scope and final wording are confirmed.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Settlement preparation record
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Issue | Our position (£) | Other position (£) | Proposed compromise (£) | Scope / reservation | Status |
|---|---|---|---|---|---|
| CH-07 variation | £3,200.00 | £2,400.00 | £2,800.00 | This change only; time claim excluded | Agreed in principle; wording pending |
| Retention | £10,000.00 | £10,000.00 | £10,000.00 | Release remains subject to specified trigger | Not part of immediate payment |
| Legal wording | – | – | – | No general release beyond listed account items | Reviewer to check draft before signature |
A negotiation record is not a signed settlement agreement. Identify the parties, authority, payment conditions, tax treatment and claims being released.
Understanding your results
A negotiation record is not a signed settlement agreement. Identify the parties, authority, payment conditions, tax treatment and claims being released.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.