Photograph and evidence index
Give site photographs a traceable reference, location, date and factual description while preserving the originals.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Keep original files and metadata. Record viewpoint and context, including images that do not support the preferred account.
Photograph and evidence index
Keep original files and metadata. Record viewpoint and context, including images that do not support the preferred account.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Photograph and evidence index
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Image reference | Captured / author | Location / direction | Original file | What is visible | Related event / limitation |
|---|---|---|---|---|---|
| P-0701 | 7 Oct 2026 08:10 / A. Reed | Level 1 east access, facing west | /photos/original/P-0701.jpg | Locked access door and barrier | AL-07; does not show who locked it |
| P-0803 | 8 Oct 2026 10:05 / A. Reed | Same doorway, facing west | /photos/original/P-0803.jpg | Door open; route clear | AL-08; records reopening after restriction |
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
Understanding your results
The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.