Payment notice preparation examples
Compare a payer’s payment notice with a payee’s default-notice preparation record, including the calculation and timing questions.
by Jack Butler-Kettle · About 3 min readShare
How to use it
Identify which notice mechanism applies before using either illustration. A prior compliant application may affect whether another default notice can be given.
Payment notice preparation examples
Identify which notice mechanism applies before using either illustration. A prior compliant application may affect whether another default notice can be given.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Payer payment notice illustration
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Field | Completed fictional record |
|---|---|
| Parties / contract | Alder Mere Projects to Westhaven Interiors; WH-042 |
| Cycle / due date | September payment; due date 23 Sep 2026 in the fictional contract |
| Issue | 25 Sep 2026 through the agreed notice route |
| Sum considered due at due date | £22,000 excluding VAT |
| Calculation basis | £120,000 cumulative assessed work less £6,000 retention and £92,000 previous assessed payments |
| Evidence | PN-09 with measured assessment MA-09 and retention reconciliation; receipt retained |
Payee default-notice preparation illustration
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Field | Completed fictional record |
|---|---|
| Separate scenario | Assume required payer notice was not issued; do not combine with the payer-notice scenario above |
| Initial check | Confirm whether a prior application already operates as the relevant notice under the applicable rules |
| Proposed sum and basis | £24,000: £120,000 gross less £6,000 retention and £90,000 prior assessment |
| Timing | Record the missed notice deadline and actual issue date; check any resulting postponement of final payment |
| Draft and service | Prepare only after mechanism is verified; retain calculation, issued version and service proof |
The second illustration is a preparation record, not ready-to-serve wording. The contract and applicable law determine which notice is available and its effect on payment dates.
Understanding your results
The second illustration is a preparation record, not ready-to-serve wording. The contract and applicable law determine which notice is available and its effect on payment dates.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.