Notice and action diary
Track each contract deadline from its trigger to its checked date, responsible person and evidence of delivery.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Enter the actual contract rule and trigger; have the resulting deadline checked. This diary does not calculate legal deadlines or assume a standard notice period.
Notice and action diary
Enter the actual contract rule and trigger; have the resulting deadline checked. This diary does not calculate legal deadlines or assume a standard notice period.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Notice and action diary
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Reference / action | Trigger and source | Verified deadline | Owner / deputy | Delivery route | Issued / proof | Status |
|---|---|---|---|---|---|---|
| N-01: change notice | Instruction I-07 received 7 Oct; agreed project diary D-02 | 9 Oct 2026, 16:00 | Commercial lead / project lead | Contract portal, notice category | 8 Oct 14:30; receipt R-008 | Delivered; response pending |
| PAY-01: application | Schedule P rev 2, October cycle | 20 Oct 2026, 12:00 | QS / accounts lead | Named accounts inbox plus portal | Not yet issued | Draft; check attachments by 19 Oct |
Dates are invented project-specific diary entries, not JCT, NEC or FIDIC default periods. Keep the rule, date calculation and service evidence together.
Understanding your results
Dates are invented project-specific diary entries, not JCT, NEC or FIDIC default periods. Keep the rule, date calculation and service evidence together.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.