Compensation Event Loss Prevention
PreventionOptional monthly check10 working days
Give your NEC team a routine for logging compensation events and meeting notice and quotation deadlines.
Updated: . By Jack Butler-Kettle, Construction Claims Consultant.
Get a free report on your claim. About three minutes; no obligation.
The problem
Changes are being left until month-end or buried in emails, while quotations go in late or without a cost breakdown. Without a clear record of each event’s deadlines, your team cannot reliably track what needs to be submitted and when.
Events already refused or cut? See Compensation Event Claim. Non-NEC job? See Unpaid Variation Prevention.
The solution
We take the warning, notice and quotation deadlines from your subcontract and check open events first. Then we train your team on a tracking routine and test it through a live month. Missing a contractual deadline can put payment and time entitlement at risk.
What you get
You receive a one-page deadline map linked to the contract clauses, together with an event log, notice and quotation templates, and a deadline diary. We test the routine with your team and record who owns each task and who provides cover.
Includes a Handover Pack: key dates and sources, next steps, likely responses, scope limits and any ready-to-send letters.
Fee: Fixed fee for set-up and the live month, agreed in writing before work starts. Optional monthly checks have a fixed fee agreed first. Pause between jobs or stop at month-end.
How it works
You tell us how you work now
Start with a free call. Agree the scope, fixed fee and timetable in writing, then send the records listed below.
What you get: A written scope, fixed fee and timetable
- A
The subcontract
A complete PDF or scan with the Contract Data, every Z clause and the amendment schedule included.
Where to find it: The commercial folder or the order email; make sure the Z clauses come with it, they are usually a separate schedule.
Why we need it: The Z clauses routinely rewrite the compensation event machinery, including the 8-week time bar itself, so the routine has to run on your subcontract, not the standard form.
How we will use it: Every period the routine counts, and every channel it uses, is read from it before anything goes in the diary.
- B
The event log and early warning register as they stand
Sent exactly as they are kept, even if the register is empty or the log is a list in an email.
Where to find it: Your quantity surveyor's working folder, the project's communication system, or the last progress meeting's papers.
Why we need it: The routine has to take over every event already open without losing one of them or its clock.
How we will use it: Each open event is carried into the new log with its awareness date and deadline, so the live month starts from the true position.
- C
Notifications and quotations already sent
In their native form: emails, portal exports or documents, with their dates and any replies.
Where to find it: The project's communication system if the subcontract runs one, otherwise the inboxes of whoever notifies and quotes.
Why we need it: They show whether your notifications are going through the right channel, in time and in the right form, and how your quotations are being built.
How we will use it: We test them for form, timing and cost shape, and the templates are built to fix whatever they miss.
- D
Recent correspondence with your main contractor
A few recent weeks, forwarded as the original emails with dates, recipients and attachments intact.
Where to find it: The threads between your team and your main contractor's project team; forward them whole.
Why we need it: Events usually arrive in the correspondence long before anyone calls them compensation events, and the 8 weeks run from awareness.
How we will use it: It shows where events actually surface on your job, which is where the event log's capture point has to sit.
- E
How your costs are recorded
A sample week of timesheets, plant hire records and supplier invoices, as they are kept.
Where to find it: The site office, your payroll and your accounts team.
Why we need it: Quotations are built from the Schedule of Cost Components, and a routine that cannot find the cost in that shape produces quotations your main contractor can cut.
How we will use it: The quotation template is fitted to the records you already keep, so each quotation draws on them without being rebuilt by hand.
Copies are fine. Send what you have and we will tell you what's missing.
- A
We find every deadline in your subcontract
We read your subcontract for every deadline to warn, notify and quote, then check your open events against them. Any event close to its deadline is raised with you that day.
What you get: A one-page map of your deadlines, each with the clause it comes from
We build the routine and train your team
A log, templates and a diary that counts every deadline, set up to suit how your team works. We train them on it using an event from your own job.
What you get: The event log, the templates and a diary that counts every deadline
You run it for a month
Your team runs the routine on a live month, sending everything in your name. We are on hand to answer questions as events come in.
We check it, fix it and hand it over
We check every event from the month against its deadline, fix what did not work and hand the routine over. An optional monthly check can follow.
What you get: The finished routine, proven on a live month
We hand over a routine your team runs
Get a free report on your claim
Answer the questions below for a free PDF report by email. Allow about three minutes; choose “Not sure” where needed.
Your report explains where you stand, the next steps to take and the records to gather. It also sets out how we could help for a fixed fee, with no obligation.
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Already dealing with it? Compensation Event Claim.