Work and property inventory
Record the work, materials, plant and documents present at a defined handover or termination date.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Inspect and photograph the position at the stated cutoff. Record ownership evidence and disagreements; possession alone does not establish title.
Work and property inventory
Inspect and photograph the position at the stated cutoff. Record ownership evidence and disagreements; possession alone does not establish title.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Work and property inventory
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Reference / location | Item / work status | Quantity | Claimed owner | Evidence | Condition / next action |
|---|---|---|---|---|---|
| INV-01 / Level 1 | Completed partition work | 120 | Work incorporated in project | Drawing mark-up M-14; photos P-1401 | Measure jointly; payment status separate |
| INV-02 / store | Unfixed board sheets | 40 | Westhaven Interiors, subject to contract | Invoice I-18; delivery DN-18 | Dry and undamaged; title provision to check |
| INV-03 / Level 2 | Mobile tower T1 | 1 | Hire company | Hire H-17 | Arrange agreed collection; retain receipt |
Example cutoff: 14 October 2026 at 16:00. Preserve access records and avoid removing disputed property without resolving the relevant rights.
Understanding your results
Example cutoff: 14 October 2026 at 16:00. Preserve access records and avoid removing disputed property without resolving the relevant rights.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.