Letter of intent tracker
Track authorised scope, committed exposure and expiry against a letter-of-intent cap.
by Jack Butler-Kettle · About 2 min readShare
How to use it
Include costs already incurred and outstanding commitments without double counting. Confirm the cap basis and authorisation for further work before increasing exposure.
Letter of intent tracker
Include costs already incurred and outstanding commitments without double counting. Confirm the cap basis and authorisation for further work before increasing exposure.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Letter of intent tracker
Scroll across if needed to read the whole record. A dash means no value has been entered.
| LOI / scope | Expiry | Cap (£) | Spent (£) | Outstanding commitments (£) | Total exposure (£) | Headroom (£) | Action |
|---|---|---|---|---|---|---|---|
| LOI-01: mobilisation only | 21 Oct 2026 | £25,000.00 | £12,000.00 | £9,000.00 | £21,000.00 | £4,000.00 | £4,000 headroom; secure signed order before additional work |
Example cap and costs exclude VAT. Expiry and cap are independent controls; remaining headroom does not extend the authorised period.
Understanding your results
Example cap and costs exclude VAT. Expiry and cap are independent controls; remaining headroom does not extend the authorised period.
How it works
The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.