Subcontract payment application preparation
Prepare or check a supported application for payment for the work you have completed.
What is it?
We focus on the amount you can substantiate under your subcontract, including changes, retention and previous applications. Preparation or checking of one payment application or assessment for one contract and payment period. We agree the valuation date, records, item allowance and information cut-off.
Site measurement, formal certification, serving notices and pursuing a disputed balance require separate express instructions.
How does it work?
You explain the work and the decision you need
You describe your trade package and the contractor who appointed you, the result you need and any urgent dates. The introductory conversation checks fit and availability; substantive assessment starts under an accepted instruction.
We agree the scope, responsibilities and fee
We check suitability, conflicts and capacity, then agree the scope, deliverables and timetable in writing, with a fixed fee or agreed hourly or daily basis. We explain payment terms, VAT and any separate costs before you accept. We agree one valuation period, the evidence cut-off, site verification if included, payment dates and who prepares, approves and serves each required document. We confirm responsibility for urgent actions and specialist input.
You accept the scope and provide the information
You accept the written scope and provide the operative subcontract, valuation date, priced scope, progress evidence, changes, previous applications, notices and payments. You identify missing items and the versions supplied; we agree who will obtain anything still needed.
We check the records and resolve gaps
We check the documents against the agreed scope, dates and versions, raise queries and record the basis on which work can proceed. Missing evidence stays identified; we agree any limited assessment or pause affected work until essential information is available. Live deadlines continue to run.
We check the payment procedure and evidence
We identify the applicable valuation rules, due dates, notice requirements and authorised roles from the actual agreement and applicable regime. We distinguish valuation advice from certification or notice service, which needs an express appointment.
We value the work for your application
We calculate the value of completed work and eligible materials, price supported changes and apply the contract’s adjustments. We reconcile the evidence with the valuation date and distinguish agreed from disputed items.
We reconcile and check the amount
We reconcile previous valuations and actual payments separately, apply retention and other supported adjustments, and check arithmetic and double counting. We show the gross valuation, deductions and resulting balance with supporting references.
You approve the application for issue
You approve the application and qualifications. The person agreed in the scope submits it by the verified deadline and retains evidence of delivery; later notices, payment differences or disputes are recorded for an agreed next action.
We explain the result and complete the handover
We issue the checked application or review findings, reconciliation and supporting evidence schedule, explain the findings and record unresolved items, next actions, owners and dates. We answer the included clarification and correct our errors. New information, changed scope and later stages need a separate agreement; you decide whether to instruct them.
We confirm timing after checking the scope and available records. Flag any live deadline when you enquire; it continues to run while information is gathered.
What do you get?
You receive the outputs for the stages you choose. Each stage has its own scope, fee and endpoint; later stages are optional.
- Checking: a reconciliation, evidence gaps and corrections or queries.
- Preparation: an application or assessment with a supported calculation and record of assumptions.
Each fixed piece of work includes one consolidated clarification round requested within 10 working days of issue, unless agreed otherwise. New records or scope need a separate agreement; we correct our own errors without charge.