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Project cost reporting and cost value reconciliation

For main contractors

Reconcile project costs and value to understand forecast margin and the decisions needed this period.

What is it?

We connect subcontract commitments, direct costs and main-contract value without treating a disputed client claim as certain recovery. A commercial reporting setup or a report for one agreed period. Setup establishes the project’s reporting structure and opening position; each later reporting cycle is separately instructed or covered by an agreed retainer.

Historic data reconstruction, additional projects and subsequent periods require their own instruction or an agreed retainer allowance.

How does it work?

  1. You explain the work and the decision you need

    You describe the named main contract or subcontract and your position under it, the result you need and any urgent dates. The introductory conversation checks fit and availability; substantive assessment starts under an accepted instruction.

  2. We agree the scope, responsibilities and fee

    We check suitability, conflicts and capacity, then agree the scope, deliverables and timetable in writing, with a fixed fee or agreed hourly or daily basis. We explain payment terms, VAT and any separate costs before you accept. We agree the report period, cost boundaries, cut-off and reporting frequency. Recurring reports require an agreed ongoing scope. We confirm responsibility for urgent actions and specialist input.

  3. You accept the scope and provide the information

    You accept the written scope and provide the approved budget, cost codes, orders and commitments, transactions, payment and valuation records, change register, programme and remaining-work forecast. You identify missing items and the versions supplied; we agree who will obtain anything still needed.

  4. We check the records and resolve gaps

    We check the documents against the agreed scope, dates and versions, raise queries and record the basis on which work can proceed. Missing evidence stays identified; we agree any limited assessment or pause affected work until essential information is available. Live deadlines continue to run.

  5. We reconcile the reporting position

    We check opening balances, current transactions, commitments and accruals against the source records and previous report. We distinguish payments from cost incurred and investigate unexplained movements.

  6. We forecast cost, value and margin

    We reconcile recognised value with the contract and assessed changes, test remaining costs and show forecast margin. We identify unsupported recovery assumptions and distinguish commercial value from expected cash receipts.

  7. We check and explain the movements

    We check totals, allocations, duplication and consistency with the previous report. We explain material variances, sensitivities and decisions that could change the forecast.

  8. You agree the actions and reporting baseline

    You confirm factual corrections and choose actions on procurement, scope or expenditure. We record the approved baseline and responsible people; the next reporting cycle starts only if included in your instruction.

  9. We explain the result and complete the handover

    We issue the cost and value reconciliation, forecast and action list, explain the findings and record unresolved items, next actions, owners and dates. We answer the included clarification and correct our errors. New information, changed scope and later stages need a separate agreement; you decide whether to instruct them.

We confirm timing after checking the scope and available records. Flag any live deadline when you enquire; it continues to run while information is gathered.

Read how we agree the scope, fees and instruction.

What do you get?

You receive the outputs for the stages you choose. Each stage has its own scope, fee and endpoint; later stages are optional.

  • Setup: reporting structure, opening reconciliation, data responsibilities and a handover session.
  • Reporting cycle: cost report or CVR, explained movements, forecast assumptions and decisions required.

Each fixed piece of work includes one consolidated clarification round requested within 10 working days of issue, unless agreed otherwise. New records or scope need a separate agreement; we correct our own errors without charge.