Employer’s agent services
Appoint an employer’s agent to administer agreed duties under your design-and-build contract.
What is it?
We act within your delegated authority and coordinate the employer’s requirements, contractor submissions and contractual decisions. A defined appointment to act for the employer under a design-and-build contract. We agree the authority, duties, programme, meetings and responsibilities through completion and any agreed defects period.
Design, continuous site supervision, statutory dutyholder roles and dispute representation are outside this appointment unless separately and expressly agreed.
How does it work?
You explain the work and the decision you need
You describe your project, contractor and appointed advisers, the result you need and any urgent dates. The introductory conversation checks fit and availability; substantive assessment starts under an accepted instruction.
We agree the scope, responsibilities and fee
We check suitability, conflicts and capacity, then agree the scope, deliverables and timetable in writing, with a fixed fee or agreed hourly or daily basis. We explain payment terms, VAT and any separate costs before you accept. We agree mobilisation, attendance, reporting and the duties through completion and any defects period. We confirm the design-and-build route and the authority you delegate; contractor design responsibility remains with the contractor. We confirm responsibility for urgent actions and specialist input.
You accept the scope and provide the information
You accept the written scope and provide the contract and amendments, appointment and delegated authority, programme, design responsibilities, current instructions, payment records and completion requirements. You identify missing items and the versions supplied; we agree who will obtain anything still needed.
We check the records and resolve gaps
We check the documents against the agreed scope, dates and versions, raise queries and record the basis on which work can proceed. Missing evidence stays identified; we agree any limited assessment or pause affected work until essential information is available. Live deadlines continue to run.
We mobilise the appointment
We establish the document baseline, communication and notice routes, authority limits and diary of contractual actions. We agree interfaces with your design and project team.
We administer the live contract procedures
We review submissions and progress evidence, coordinate the agreed information and meetings, and manage instructed payment and change procedures. We check submissions against the employer’s requirements within the agreed review scope and refer reserved decisions to you. Site attendance is limited to the appointment.
You make the decisions reserved to you
You provide required information and make spending, design or other reserved decisions in time. We record instructions and approvals, flag delay and cost consequences and escalate matters outside our authority without treating silence as approval.
We check assessments and maintain the record
We check evidence, calculations, contractual procedures and authority before issuing instructions, assessments or certificates. We record issue and receipt, track outstanding actions and administer time-related decisions within the accepted duties, obtaining specialist input where needed.
We manage the agreed completion duties
We assess completion requirements using the required inspections and evidence, deal with the instructed handover and defects procedures, and record outstanding work. Final certification, retention and final-account actions follow the actual contract and appointment; completion is not assumed from a target date.
We explain the result and complete the handover
We issue the appointment records, issued documents and completion or termination handover, identifying any duties and dates that remain after our appointment ends, explain the findings and record unresolved items, next actions, owners and dates. We answer the included clarification and correct our errors. New information, changed scope and later stages need a separate agreement; you decide whether to instruct them.
We confirm timing after checking the scope and available records. Flag any live deadline when you enquire; it continues to run while information is gathered.
What do you get?
- A mobilisation record identifying authority, procedures, information requirements and responsibilities.
- Instructions, assessments, certificates and project records required by the accepted appointment.
- Completion and handover records for the duties expressly included.