FIDIC subcontractor briefing template
Give the FIDIC subcontractor team a concise project briefing covering responsibilities, payment, changes, delay and close-out.
by Jack Butler-Kettle · About 4 min readShare
How to use it
Fill the blank briefing from the executed agreement and its amendments. Have the contractual contact, deadlines and responsibilities checked, then issue a dated version to the team.
FIDIC subcontractor briefing template
Fill the blank briefing from the executed agreement and its amendments. Have the contractual contact, deadlines and responsibilities checked, then issue a dated version to the team.
Free blank template for your own project. The completed example is shown below. No email address required.
View the completed example
Completed fictional example
Westhaven refurbishment · 14 October 2026 · Version 1.0
Project and contract
- Project / package
- Westhaven refurbishment / internal works
- Our role / party
- Subcontractor / Westhaven Interiors Ltd
- Selected form / edition
- FIDIC Conditions of Subcontract for Construction, 2011, with a 1999 Red Book main contract
- Amendments / controlled copy
- Signed contract plus amendments schedule rev 2, held in contract folder
- Briefing owner / checked
- Commercial lead; checked 14 October 2026; briefing revision 1
- Contractual contact / route
- Contractor’s named representative; named contact and notice category in signed communications schedule
Site-team operating sheet
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Area | Completed project briefing | Record / owner |
|---|---|---|
| Scope and authority | Partition package only; setting-out design included, structural design excluded. Obtain incorporated terms before relying on the briefing. | Scope rev C; document register / project lead |
| Payment | Submit a supported cumulative application under the subcontract. Record the assessment, deductions, final payment date and receipts. | October application deadline 20 Oct 12:00; checked project diary / QS |
| Changes | Record written instructions, the agreed valuation route and any separate claim or notice requirement. Check the actual Particular Conditions and amendments. | CH-07: relocation instruction I-07; price and time unresolved / QS |
| Delay and records | Check the executed contract claim procedure, trigger and particulars requirements. Support time and cost separately with contemporary records. | Access restriction 7–8 Oct; D-07/08, AL-07/08, programme P-02 / planner |
| Completion | Record package completion, handover and defects. Check the subcontract retention release condition and final-account/challenge requirements. | Handover HR-01; as-built drawing outstanding / project lead |
Live actions and dates
Scroll across if needed to read the whole record. A dash means no value has been entered.
| Action | Checked project date / source | Owner / evidence |
|---|---|---|
| Confirm CH-07 submission | 16 Oct 2026; review action, not a universal notice period | QS / issued submission and receipt |
| Submit October application | 20 Oct 2026 12:00; project payment schedule P rev 2 | Accounts lead / APP-10 and delivery proof |
| Resolve incomplete handover | 16 Oct 2026; close-out action CO-02 | Design lead / accepted as-built drawing |
Fictional project briefing. Dates and responsibilities shown are illustrative project entries, not standard-form defaults. This original summary does not reproduce or replace the contract. Check every clause, recipient and deadline in the actual executed documents.
Understanding your results
Fictional project briefing. Dates and responsibilities shown are illustrative project entries, not standard-form defaults. This original summary does not reproduce or replace the contract. Check every clause, recipient and deadline in the actual executed documents.
How it works
The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page.
Read the related guidance for the context and checks behind this template.
If you need help preparing or reviewing the project records, our quantity surveying services explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.