NEC compensation-event process setup
Set up a practical routine for NEC event notices, quotations and evidence on your subcontract package.
What is it?
We assign actions to your office and site team so NEC event notices, quotations and evidence are recorded against your subcontract obligations. A practical setup for managing NEC compensation events on one agreed project or contract. We adapt the checks, records and responsibilities to your team, then test the routine and hand it over for you to run.
This setup does not prepare individual event quotations or claims. Use it instead of duplicating a non-NEC variation-control package.
How does it work?
You explain the work and the decision you need
You describe your trade package and the contractor who appointed you, the result you need and any urgent dates. The introductory conversation checks fit and availability; substantive assessment starts under an accepted instruction.
We agree the scope, responsibilities and fee
We check suitability, conflicts and capacity, then agree the scope, deliverables and timetable in writing, with a fixed fee or agreed hourly or daily basis. We explain payment terms, VAT and any separate costs before you accept. We agree the named contract, control scope, setup timetable and 30-calendar-day trial. We identify the live or representative sample to test; later monitoring is separately instructed. We confirm responsibility for urgent actions and specialist input.
You accept the scope and provide the information
You accept the written scope and provide the actual NEC form, edition, options and amendments, event rules, communications, programme and a sample event. You identify missing items and the versions supplied; we agree who will obtain anything still needed.
We check the records and resolve gaps
We check the documents against the agreed scope, dates and versions, raise queries and record the basis on which work can proceed. Missing evidence stays identified; we agree any limited assessment or pause affected work until essential information is available. Live deadlines continue to run.
We map the specific risks and procedures
We map event awareness, early warning, compensation-event notification, replies, quotation and reminders using the actual contract. We link the cost and programme evidence and keep early warnings separate from event notifications.
You agree who will use and maintain the routine
You nominate an action owner and deputy where needed, agree records, escalation and management responsibility, and make the routine available to the people who must use it.
We set up the records and demonstrate the checks
We prepare the agreed checklist and register, linking each action to its trigger, deadline, required evidence and escalation route. We walk through their use with the responsible people and check that they can retrieve and maintain the records.
You use the routine during the agreed trial
You apply the routine to an event through awareness, the correct notifications, response and quotation or assessment, using the actual contract periods. You retain the evidence and report missed actions or unclear instructions. If no suitable live event occurs, we agree and label a representative sample rather than claiming live testing.
We check the sample, correct and retest
We inspect the agreed sample, check whether the actions and records worked and explain any failure. We agree corrections, owners and dates, then retest the affected actions on the same sample. Fixing a routine does not restore a missed contractual right; any live exposure is separately escalated.
We hand over the tested routine and remaining actions
We provide the checklist, register and test record, explain the limits of the sample and allocate unresolved issues. Your responsible people maintain and enforce the routine. Setup ends at the agreed handover; further checks require a separate scope and timetable.
Timing: We agree the initial setup date separately from the 30-calendar-day trial and final handover. The trial uses one live or agreed representative sample, followed by corrections and retesting; any additional cycle or monitoring is separately agreed. Working days start when the agreed scope and required information are available.
We confirm timing after checking the scope and available records. Flag any live deadline when you enquire; it continues to run while information is gathered.
What do you get?
- An event and action register; notification and quotation checklists; evidence and programme-input routine.
- Named owners and deputies, a test record and a handover of unresolved actions.
Later checks are optional and separately instructed. The setup ends with the agreed handover; it does not create an ongoing monitoring appointment.
Each fixed piece of work includes one consolidated clarification round requested within 10 working days of issue, unless agreed otherwise. New records or scope need a separate agreement; we correct our own errors without charge.