Source: https://www.quantsurv.com/library/tools/variation-register-template Content format: Markdown version of the public page. Content reviewed: 2026-10-11 # Variation register template Follow each change from instruction through notice, valuation and payment application without losing its supporting records. by [Jack Butler-Kettle]() · About 3 min readShare ## How to use it Give each change a stable reference. Keep the instruction, required notices, valuation and application reference together. A register records what happened. It does not turn an unauthorised instruction into an entitlement or replace notice requirements in your contract. ### Variation register Keep stable references from instruction through valuation and application. Amounts exclude VAT. [Download blank Excel workbook]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example #### Variation register Scroll across if needed to read the whole record. A dash means no value has been entered. Variation register: completed fictional example | Variation ref | Change description | Instruction / date / authority | Notice / date / service proof | Valuation evidence | Claimed value (£) | Assessed value (£) | Difference (£) | Application ref / date | Status / next action | | --- | --- | --- | --- | --- | --- | --- | --- | --- | --- | | V-001 | Additional partitions, Level 2 | SI-17 / 2026-09-01 / authority checked | N-17 / 2026-09-02 / receipt retained | Drawing rev C; quantities Q17; agreed rates | £6,000.00 | £4,200.00 | £1,800.00 | APP-06 / 2026-09-20 | Request explanation of excluded quantities | | V-002 | Revised door ironmongery | SI-19 / 2026-09-05 / authority checked | N-19 / 2026-09-06 / receipt retained | Supplier quotation SQ19; scope comparison | £2,500.00 | £2,500.00 | £0.00 | APP-06 / 2026-09-20 | Valuation agreed; trace payment separately | Leave an absent assessment blank. This is a record, not a contractual notice. Reconcile actual payments separately. ## Understanding your results Use the status and value columns to distinguish notified, priced, assessed and agreed changes. Check that instructions and evidence support each item. A register entry does not itself authorise work or establish an agreed valuation. ## How it works - Record what changed, who instructed it and the instruction date. Keep the original drawing, email or site instruction. - Check authority, confirmation requirements and notice deadlines against your contract. Record what you actually sent and retain proof of service. - Build the valuation from the applicable rates or evidenced cost. Link quantities, daywork sheets and invoices to the same reference. - Compare claimed and assessed values at the same date. Leave an absent assessment blank rather than entering an assumed zero. - Reconcile each item to the application and payment records. A valuation difference does not show the entire unpaid balance. The fictional example records £6,000 claimed and £4,200 assessed for additional partitions, leaving a £1,800 valuation difference. Our [Change valuation and compensation-event quotations]() service maintains the ordinary change record and valuation. An [Variation Recovery]() examines disputed instructions, valuation and payment. [Browse the Library]()