Source: https://www.quantsurv.com/library/tools/project-budget-and-cost-plan Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Project budget and cost plan Build a project budget by element and keep construction cost, fees, risk allowances and tax assumptions visible. by [Jack Butler-Kettle]() · About 3 min readShare ## How to use it Replace the fictional allowances with quantities, quotations and local project information. Use one project scenario at a time and confirm VAT treatment separately. ### Project budget and cost plan Replace the fictional allowances with quantities, quotations and local project information. Use one project scenario at a time and confirm VAT treatment separately. [Download blank Excel workbook]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Extension budget Scroll across if needed to read the whole record. A dash means no value has been entered. Extension budget: completed fictional example | Element | Quantity | Unit | Rate (£) | Allowance (£) | Basis / exclusion | | --- | --- | --- | --- | --- | --- | | Groundworks | 1 | allowance | £18,000.00 | £18,000.00 | Normal foundations assumed; ground risk separate | | Structure and envelope | 40 | m² | £1,500.00 | £60,000.00 | Fictional 40 m² extension; no benchmark claim | | Services and finishes | 40 | m² | £800.00 | £32,000.00 | Agreed domestic specification | | Fees and approvals | 1 | allowance | £12,000.00 | £12,000.00 | Design and approvals estimate | | Risk allowance | 1 | allowance | £12,000.00 | £12,000.00 | Client allowance; release by decision | #### Other project scenarios Scroll across if needed to read the whole record. A dash means no value has been entered. Other project scenarios: completed fictional example | Scenario | Construction (£) | Fees (£) | Risk (£) | Budget before VAT (£) | Scope assumption | | --- | --- | --- | --- | --- | --- | | Renovation | £120,000.00 | £15,000.00 | £18,000.00 | £153,000.00 | Existing house; no major structural replacement | | Office fit-out | £220,000.00 | £25,000.00 | £22,000.00 | £267,000.00 | Internal fit-out; lease and landlord works excluded | These are invented teaching allowances, not current market rates or project quotations. Add the correct project-specific tax, land, finance and client costs before setting a funding requirement. ## Understanding your results These are invented teaching allowances, not current market rates or project quotations. Add the correct project-specific tax, land, finance and client costs before setting a funding requirement. ## How it works The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()