Source: https://www.quantsurv.com/library/tools/photograph-and-evidence-index
Content format: Markdown version of the public page.
Content reviewed: 2026-10-14

# Photograph and evidence index

Give site photographs a traceable reference, location, date and factual description while preserving the originals.

by [Jack Butler-Kettle](<https://www.quantsurv.com/about#jack-butler-kettle>) · About 2 min readShare

## How to use it

Keep original files and metadata. Record viewpoint and context, including images that do not support the preferred account.

### Photograph and evidence index

Keep original files and metadata. Record viewpoint and context, including images that do not support the preferred account.

[Download blank Excel workbook](<https://www.quantsurv.com/downloads/library/photograph-and-evidence-index.xlsx>)

Free blank template for your own project. The completed example is shown below. No email address required.

View the completed example

Completed fictional example

Westhaven refurbishment · 14 October 2026 · Version 1.0

#### Photograph and evidence index

Scroll across if needed to read the whole record. A dash means no value has been entered.

Photograph and evidence index: completed fictional example
| Image reference | Captured / author | Location / direction | Original file | What is visible | Related event / limitation |
| --- | --- | --- | --- | --- | --- |
| P-0701 | 7 Oct 2026 08:10 / A. Reed | Level 1 east access, facing west | /photos/original/P-0701.jpg | Locked access door and barrier | AL-07; does not show who locked it |
| P-0803 | 8 Oct 2026 10:05 / A. Reed | Same doorway, facing west | /photos/original/P-0803.jpg | Door open; route clear | AL-08; records reopening after restriction |

The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.

## Understanding your results

The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence.

## How it works

The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.

Read the [related guidance](<https://www.quantsurv.com/claims-against-you/problems/photos-without-provenance>) for the context and checks behind this template.

If you need help preparing or reviewing the project records, our [quantity surveying services](<https://www.quantsurv.com/quantity-surveying>) explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.

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