Source: https://www.quantsurv.com/library/tools/payment-notice-preparation-examples Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Payment notice preparation examples Compare a payer’s payment notice with a payee’s default-notice preparation record, including the calculation and timing questions. by [Jack Butler-Kettle]() · About 3 min readShare ## How to use it Identify which notice mechanism applies before using either illustration. A prior compliant application may affect whether another default notice can be given. ### Payment notice preparation examples Identify which notice mechanism applies before using either illustration. A prior compliant application may affect whether another default notice can be given. [Download blank Word template]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Payer payment notice illustration Scroll across if needed to read the whole record. A dash means no value has been entered. Payer payment notice illustration: completed fictional example | Field | Completed fictional record | | --- | --- | | Parties / contract | Alder Mere Projects to Westhaven Interiors; WH-042 | | Cycle / due date | September payment; due date 23 Sep 2026 in the fictional contract | | Issue | 25 Sep 2026 through the agreed notice route | | Sum considered due at due date | £22,000 excluding VAT | | Calculation basis | £120,000 cumulative assessed work less £6,000 retention and £92,000 previous assessed payments | | Evidence | PN-09 with measured assessment MA-09 and retention reconciliation; receipt retained | #### Payee default-notice preparation illustration Scroll across if needed to read the whole record. A dash means no value has been entered. Payee default-notice preparation illustration: completed fictional example | Field | Completed fictional record | | --- | --- | | Separate scenario | Assume required payer notice was not issued; do not combine with the payer-notice scenario above | | Initial check | Confirm whether a prior application already operates as the relevant notice under the applicable rules | | Proposed sum and basis | £24,000: £120,000 gross less £6,000 retention and £90,000 prior assessment | | Timing | Record the missed notice deadline and actual issue date; check any resulting postponement of final payment | | Draft and service | Prepare only after mechanism is verified; retain calculation, issued version and service proof | The second illustration is a preparation record, not ready-to-serve wording. The contract and applicable law determine which notice is available and its effect on payment dates. - [Construction Act payment notice provisions, as inserted in 2009]() ## Understanding your results The second illustration is a preparation record, not ready-to-serve wording. The contract and applicable law determine which notice is available and its effect on payment dates. ## How it works The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()