Source: https://www.quantsurv.com/library/tools/payment-application-template Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Payment application template Prepare a cumulative interim valuation showing work, changes, retention, prior assessments and the current amount requested. by [Jack Butler-Kettle]() · About 2 min readShare ## How to use it Measure at the agreed valuation date. Use the contract valuation and retention rules, then reconcile the current application to earlier assessments. ### Payment application template Measure at the agreed valuation date. Use the contract valuation and retention rules, then reconcile the current application to earlier assessments. [Download blank Excel workbook]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Valuation detail Scroll across if needed to read the whole record. A dash means no value has been entered. Valuation detail: completed fictional example | Item | Description | Cumulative value (£) | Supporting record | | --- | --- | --- | --- | | MW-01 | Measured original work | £110,000.00 | Measure MW-10; drawing P-104 C | | CH-08 | Agreed additional work | £10,000.00 | Change agreement A-08 | #### Application summary Scroll across if needed to read the whole record. A dash means no value has been entered. Application summary: completed fictional example | Cycle / valuation date | Gross cumulative (£) | Retention (£) | Previous assessed (£) | Current application (£) | VAT / payment basis | | --- | --- | --- | --- | --- | --- | | October / 20 Oct 2026 | £120,000.00 | £6,000.00 | £90,000.00 | £24,000.00 | Excluding VAT; check invoice and tax treatment separately | Example retention is £6,000 on £120,000. Previous assessed payments of £90,000 are not the same as cash received. Review the separate cash reconciliation before chasing payment. ## Understanding your results Example retention is £6,000 on £120,000. Previous assessed payments of £90,000 are not the same as cash received. Review the separate cash reconciliation before chasing payment. ## How it works The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()