Source: https://www.quantsurv.com/library/tools/pay-less-notice-drafting-sheet Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Pay less notice drafting sheet See a completed payment-cycle illustration and the calculation, contract checks and service record behind it. by [Jack Butler-Kettle]() · About 3 min readShare ## How to use it Complete the contract and timing checks before drafting. Replace the fictional amounts, reasons and references with a fully supported calculation for the actual payment. ### Pay less notice drafting sheet Complete the contract and timing checks before drafting. Replace the fictional amounts, reasons and references with a fully supported calculation for the actual payment. [Download blank Word template]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Notice details Project / contract Westhaven refurbishment; fictional order WH-042 Payer / sender Alder Mere Projects Ltd, authorised commercial lead Payee / recipient Westhaven Interiors Ltd, contractual notice recipient Payment cycle October 2026; application APP-10 Notice date 27 October 2026 Final date for payment 16 November 2026, from agreed schedule P rev 2 #### Notice of intention to pay less For the identified payment, the payer considers £164,000 excluding VAT to be due at the date this notice is given. The basis is the notified sum of £180,000, less the £11,000 valuation adjustment and £5,000 retention explained below. The £11,000 adjustment removes work not completed at the valuation date, identified in measurement review MR-10 items 1 to 4. The £5,000 retention is calculated under the agreed retention schedule and reconciliation RR-10. Both schedules accompany this illustration. This is fictional original wording for study. The actual notice must satisfy the applicable contract and statutory requirements, including timing, content, authority and service. #### Calculation supplied with the notice Scroll across if needed to read the whole record. A dash means no value has been entered. Calculation supplied with the notice: completed fictional example | Item | Amount (£) | Basis / evidence | | --- | --- | --- | | Notified sum | £180,000.00 | APP-10; identify the operative notice for the real payment | | Valuation adjustment | \-£11,000.00 | MR-10 items 1 to 4: uncompleted work | | Retention | \-£5,000.00 | RR-10; contractual basis and prior retention reconciled | | Sum considered due | £164,000.00 | 180,000 - 11,000 - 5,000 | #### Preparation and delivery checks Scroll across if needed to read the whole record. A dash means no value has been entered. Preparation and delivery checks: completed fictional example | Check | Completed fictional record | | --- | --- | | Deadline | Project-specific schedule P rev 2 checked: latest service 9 Nov 2026; issued 27 Oct | | Recipient / method | Named notice recipient through the agreed portal route | | Issued version and receipt | PLN-10 r1 with MR-10 and RR-10; portal receipt R-271 retained | The dates are an expressly invented project timetable, not a default notice period. A calculation alone does not prove a notice valid or establish entitlement to deduct. - [Construction Act payment notice provisions, as inserted in 2009]() ## Understanding your results The dates are an expressly invented project timetable, not a default notice period. A calculation alone does not prove a notice valid or establish entitlement to deduct. ## How it works The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()