Source: https://www.quantsurv.com/library/tools/notice-preparation-checklist Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Notice preparation checklist Check the trigger, required content, recipient, timing and proof of delivery before issuing a formal communication. by [Jack Butler-Kettle]() · About 2 min readShare ## How to use it Use the signed contract and applicable procedure to complete each check. Keep the notice itself and all delivery evidence with this record. ### Notice preparation checklist Use the signed contract and applicable procedure to complete each check. Keep the notice itself and all delivery evidence with this record. [Download blank Word template]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Notice preparation checklist Scroll across if needed to read the whole record. A dash means no value has been entered. Notice preparation checklist: completed fictional example | Check | Completed fictional record | Evidence / reviewer | | --- | --- | --- | | Purpose and basis | CH-07 change notice; clause reference verified in signed order | Contract review CR-01 / QS | | Trigger and deadline | Instruction received 7 Oct; project diary records 9 Oct 16:00 deadline | Diary D-02; date checked by commercial lead | | Content | Event, location, instruction and potential cost/time effects included | Draft N-01 revision 2 | | Recipient and route | Named contractor contact through agreed portal notice category | Signed communications schedule | | Issue and proof | Issued 8 Oct 14:30; receipt R-008 preserved with attachments | Portal receipt and exact issued PDF | This is a preparation record, not a universal notice form or confirmation of legal validity. ## Understanding your results This is a preparation record, not a universal notice form or confirmation of legal validity. ## How it works The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()