Source: https://www.quantsurv.com/library/tools/instruction-clarification-email Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Instruction clarification email Confirm what was requested, identify missing authority or scope and obtain a clear written instruction. by [Jack Butler-Kettle]() · About 2 min readShare ## How to use it Record the actual conversation, drawing and location. Adapt the response to your contract and any immediate safety or programme obligations. ### Instruction clarification email Record the actual conversation, drawing and location. Adapt the response to your contract and any immediate safety or programme obligations. [Download blank Word template]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Document details Project Westhaven refurbishment From Westhaven Interiors Ltd, commercial team To Alder Mere Projects Ltd, project commercial lead Date 14 October 2026 Reference WH-19-01 #### Subject: confirmation requested for partition relocation At the Level 1 coordination meeting on 7 October 2026, we were asked to relocate 12 m of partition from grid B to grid C. Drawing P-104 revision C is our current package baseline. Please confirm the authorised instruction, issue the revised drawing and clarify whether removal and making good are included. Our change reference is CH-07. We are recording the potential cost and programme effects separately. This email does not agree a price or replace any separate notice required by the subcontract. The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence. ## Understanding your results The completed example uses fictional people, events and records. Replace it with your own verified information and preserve supporting evidence. ## How it works The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()