Source: https://www.quantsurv.com/library/tools/formal-communication-preparation-pack Content format: Markdown version of the public page. Content reviewed: 2026-10-14 # Formal communication preparation pack See the different information needed for a dispute referral, suspension review and termination review before formal action. by [Jack Butler-Kettle]() · About 3 min readShare ## How to use it Use these original fictional preparation records to organise the evidence and obtain advice on the actual procedure. They are not universal notices to serve. ### Formal communication preparation pack Use these original fictional preparation records to organise the evidence and obtain advice on the actual procedure. They are not universal notices to serve. [Download blank Word template]() Free blank template for your own project. The completed example is shown below. No email address required. View the completed example Completed fictional example Westhaven refurbishment · 14 October 2026 · Version 1.0 #### Dispute notice preparation Scroll across if needed to read the whole record. A dash means no value has been entered. Dispute notice preparation: completed fictional example | Field | Completed fictional record | | --- | --- | | Parties and contract | Westhaven Interiors and Alder Mere Projects; order WH-042 | | Dispute | £2,000 September assessment difference, rejected in response C-11 | | Relief sought | Payment of the substantiated balance; interest basis to be checked | | Documents | APP-09, PN-09, C-09 and C-11; bank record B-17 | | Procedure | Identify applicable adjudication terms, nominating route and service requirements before issuing | #### Suspension review Scroll across if needed to read the whole record. A dash means no value has been entered. Suspension review: completed fictional example | Check | Completed fictional record | | --- | --- | | Payment position | £2,000 assessed balance unpaid; application difference tracked separately | | Prerequisites | Payment obligation, final date and any pay less notice to be reviewed | | Proposed action | No suspension date authorised; review notice period and service first | | Operational plan | Record affected work, safe handover and restart implications | #### Termination review Scroll across if needed to read the whole record. A dash means no value has been entered. Termination review: completed fictional example | Check | Completed fictional record | | --- | --- | | Alleged ground | Repeated access obstruction alleged; contract ground not yet established | | Sequence | Review breach notice, remedy opportunity and termination steps separately | | Authority | Decision and wording require authorised review before any notice | | Evidence / account | Preserve correspondence, programme, work/property inventory and payment account | These preparation examples deliberately stop before a legal act. The applicable contract, governing law and facts determine the required content, procedure and consequences. ## Understanding your results These preparation examples deliberately stop before a legal act. The applicable contract, governing law and facts determine the required content, procedure and consequences. ## How it works The Word file provides an unpopulated working structure to complete for your project. The completed fictional example stays on this page. Read the [related guidance]() for the context and checks behind this template. If you need help preparing or reviewing the project records, our [quantity surveying services]() explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts. [Browse the Library]()