Source: https://www.quantsurv.com/library/tools/debt-and-payment-chase-record
Content format: Markdown version of the public page.
Content reviewed: 2026-10-14

# Debt and payment chase record

Track the outstanding assessed balance, follow-up messages and any separately supported interest calculation.

by [Jack Butler-Kettle](<https://www.quantsurv.com/about#jack-butler-kettle>) · About 2 min readShare

## How to use it

Reconcile the debt to the payment cycle and bank receipts. Link an interest calculation only after checking its contractual or statutory basis.

### Debt and payment chase record

Reconcile the debt to the payment cycle and bank receipts. Link an interest calculation only after checking its contractual or statutory basis.

[Download blank Excel workbook](<https://www.quantsurv.com/downloads/library/debt-and-payment-chase-record.xlsx>)

Free blank template for your own project. The completed example is shown below. No email address required.

View the completed example

Completed fictional example

Westhaven refurbishment · 14 October 2026 · Version 1.0

#### Debt and payment chase record

Scroll across if needed to read the whole record. A dash means no value has been entered.

Debt and payment chase record: completed fictional example
| Debt / cycle | Assessed payable (£) | Received (£) | Assessed balance (£) | Chase date / reference | Response / next action | Interest record |
| --- | --- | --- | --- | --- | --- | --- |
| September PN-09 | £22,000.00 | £20,000.00 | £2,000.00 | 19 Oct 2026 / C-10 | Accounts investigating; follow up 21 Oct | Not yet assessed; calculator record to follow |

The template does not add an automatic interest entitlement or treat the application amount as an agreed debt.

## Understanding your results

The template does not add an automatic interest entitlement or treat the application amount as an agreed debt.

## How it works

The workbook provides blank working records. Grey cells calculate from the entered inputs; yellow cells are for your information. The completed example stays on this page.

Read the [related guidance](<https://www.quantsurv.com/not-paid/tips/chase-the-day-overdue>) for the context and checks behind this template.

If you need help preparing or reviewing the project records, our [quantity surveying services](<https://www.quantsurv.com/quantity-surveying>) explain the tasks available under a separate appointment. Agree the deliverable, responsibilities and required specialist input before work starts.

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