QUANTSURV | CLAIM PREVENTION PACK | VERSION 1.0

REQUEST PAYMENT CLARIFICATION

WHEN TO USE
Check notice and challenge deadlines separately. Do not wait for a reply where another action is due. Keep a disputed amount distinct from an established entitlement.

Replace every [bracketed field] and remove drafting instructions before sending. Check the completed wording, attachments and service requirements.

SUBJECT
[Project] - clarification of assessment [reference]

Hello [name],

We received [assessment / notice / remittance] dated [date] relating to application [reference]. We have identified the following differences:

- [Item, amount claimed, amount assessed and difference]
- [Relevant supporting record]

Please provide the contractual and factual basis for [specific deduction or difference], together with the supporting calculation and records. Please also confirm the expected payment date for [identified amount / undisputed items, if applicable].

We request your reply by [requested date and reason]. We are checking the relevant contractual response requirements separately.

Kind regards,
[Name and role]

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Original template by Quantsurv Ltd. Adapt for your own business projects.
