QUANTSURV | CLAIM PREVENTION PACK | VERSION 1.0

PAYMENT APPLICATION COVER EMAIL

WHEN TO USE
Use only where email is a permitted submission method. Attach a checked application that meets the subcontract requirements. This cover wording does not itself establish a valid payment notice.

Replace every [bracketed field] and remove drafting instructions before sending. Check the completed wording, attachments and service requirements.

SUBJECT
[Project] - payment application [number] for [period]

Hello [authorised recipient],

Please find attached our payment application [number] for [project / subcontract reference], valued to [date], submitted under [checked clause / agreed procedure].

The application states [amount and currency] on [state period or cumulative basis and VAT / CIS / retention treatment], with its calculation and supporting records. The attachments are:

- [Application file and revision]
- [Measurement / valuation / change schedule]
- [Other required evidence]

Please acknowledge receipt and tell us promptly if any attachment cannot be opened. Our recorded due date is [verified date] and final date for payment is [verified date].

Kind regards,
[Name and role]

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Original template by Quantsurv Ltd. Adapt for your own business projects.
