QUANTSURV | CLAIM PREVENTION PACK | VERSION 1.0

CLARIFY AN INSTRUCTION

WHEN TO USE
This is a factual clarification email. Check whether a separate formal notice is needed. It does not make an unauthorised instruction binding or suspend any duty to act.

Replace every [bracketed field] and remove drafting instructions before sending. Check the completed wording, attachments and service requirements.

SUBJECT
[Project] - clarification of instruction [reference]

Hello [name],

Our record of [discussion / document] on [date and time] is that [person] requested [specific change] at [location], referring to [drawing / revision].

Please confirm or correct our understanding and identify the person authorised to issue the instruction under the subcontract. The current scope difference appears to be [facts]. The possible effects needing assessment are [time / resources / cost, with unknowns stated].

Please provide [information or decision needed] by [requested date and reason]. We are separately checking the subcontract's instruction, notification and quotation requirements.

We have recorded this as [change ID]. Please reference that ID in your reply.

Kind regards,
[Name and role]

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Original template by Quantsurv Ltd. Adapt for your own business projects.
