Source: https://www.quantsurv.com/claims/main-contractors/delay-damages-review-and-response Content format: Markdown version of the public page. Content reviewed: 2026-10-19 # Delay damages review and response For main contractors Assess delay damages claimed by your client and prepare the agreed commercial response. ## What is it? We reconcile the demand with main-contract completion dates, relevant notices and available time-claim evidence. Support with a demand for delay damages. Choose an assessment, preparation of the agreed claim or response, or one defined response round. Each stage has a separate fee and endpoint; you only commission the work you need. Specialist delay analysis and legal opinions on enforceability or contractual entitlement are separately appointed. ## How does it work? 1. ### You explain the work and the decision you need You describe the named main contract or subcontract and your position under it, the result you need and any urgent dates. The introductory conversation checks fit and availability; substantive assessment starts under an accepted instruction. 2. ### We agree the scope, responsibilities and fee We check suitability, conflicts and capacity, then agree the scope, deliverables and timetable in writing, with a fixed fee or agreed hourly or daily basis. We explain payment terms, VAT and any separate costs before you accept. We agree the items, evidence cut-off and assessment, preparation or response stage you need. We assess your position under the main contract, keeping client recovery separate from amounts you owe or retain on subcontracts. Legal advice, representation and specialist analysis are separately appointed. We confirm responsibility for urgent actions and specialist input. 3. ### You accept the scope and provide the information You accept the written scope and provide the contract and amendments, completion dates, extension-of-time decisions, notices and service evidence, damages demand, calculation and planning evidence. You identify missing items and the versions supplied; we agree who will obtain anything still needed. 4. ### We check the records and resolve gaps We check the documents against the agreed scope, dates and versions, raise queries and record the basis on which work can proceed. Missing evidence stays identified; we agree any limited assessment or pause affected work until essential information is available. Live deadlines continue to run. 5. ### We establish the basis and chronology We check the actual completion and damages provisions, relevant dates, certificates and notices, including any termination issues. Legal or planning questions are referred to the appointed specialists rather than resolved by a generic rule. 6. ### We assess the evidence and amount We reconcile the claimed period, rate, cap and deductions against the established dates and evidence. We distinguish disputes over entitlement from arithmetic and quantify the supported adjustment without assuming an extension-of-time request has been accepted. 7. ### We check the findings and explain the options We check calculations, source references and consistency between the evidence, assumptions and proposed position. We issue the assessment findings before your next-stage decision, identifying weaknesses, missing evidence and proportionate actions, including any specialist work needed. 8. ### You decide whether to proceed You decide whether to stop after assessment, obtain more evidence or instruct preparation or a response. We confirm the next stage’s scope, fee, deadline and authority before proceeding; no dispute route starts automatically. 9. ### We prepare the instructed submission or response If commissioned, we prepare the checked delay-damages response, calculation and outstanding contractual or programme questions. We check it against the agreed evidence and address one consolidated response only where that stage has been instructed. 10. ### You approve external issue and further action You approve the position and any external issue. The authorised sender retains the issued version and delivery evidence. Negotiation, offers, admissions, proceedings and enforcement require the appropriate authority and separate scope; unresolved matters remain recorded. 11. ### We explain the result and complete the handover We issue the output for the stage instructed, supporting calculations and evidence, and the current issue and action record, explain the findings and record unresolved items, next actions, owners and dates. We answer the included clarification and correct our errors. New information, changed scope and later stages need a separate agreement; you decide whether to instruct them. **Timing:** the timetable is agreed in writing at scoping and then kept. Working days start when the agreed scope and required information are available. We confirm timing after checking the scope and available records. Flag any live deadline when you enquire; it continues to run while information is gathered. Read [how we agree the scope, fees and instruction](). ## What do you get? You receive the outputs for the stages you choose. Each stage has its own scope, fee and endpoint; later stages are optional. - Assessment: a written review of the contractual demand, date sequence, calculation and evidence supporting a response. - Preparation: A damages calculation check, evidence schedule and reasoned response. - Response: a reasoned reply to one consolidated set of comments and a record of what remains open, if separately instructed. Each fixed piece of work includes one consolidated clarification round requested within 10 working days of issue, unless agreed otherwise. New records or scope need a separate agreement; we correct our own errors without charge.